Login
Login

Fundraising Guidelines

Thank you for considering WMHA (Women’s Mental Health Australia) as the beneficiary of your fundraising event.

To help you coordinate your fundraising event, and in order to comply with relevant fundraising and charity legislation, we have compiled the following Terms & Conditions that outline our mutual responsibilities and obligations.

The Terms & Conditions outlined in this document apply to a ‘Community Fundraiser’, which is an individual or organisation conducting the fundraising activity, initiative or event on behalf of WMHA. These Terms & Conditions constitute an agreement that will be binding for WMHA and you, the Community Fundraiser.

If you need further information, please don’t hesitate to contact our Community Fundraising Team by calling +61 3 9935 1835 or emailing impact@womensmentalhealthaustralia.org.au. 

 

Authority to fundraise for WMHA

  1. WMHA is legally required to approve and authorise all fundraising activities. If the Community Fundraiser’s event is approved, WMHA will send the Community Fundraiser an ‘Authorisation to Fundraise’ letter. This can only be issued when WMHA:
  • has received details of the Community Fundraiser’s registration
  • is satisfied the fundraising activity will represent WMHA appropriately, upholding WMHA’s values and brand. 
  • is satisfied the fundraising activity can produce a reasonable financial return after expenses have been deducted
  • is satisfied that the fundraising activity is not high risk to the Community Fundraiser or to WMHA.
  1. The Community Fundraiser is not officially authorised to use WMHA as its beneficiary charity without a signed ‘Authorisation to Fundraise’. Any changes to the details provided in the Community Fundraiser’s registration form must be reported to WMHA prior to the fundraising activity beginning and may require a new ‘Authorisation to Fundraise’ letter that supersedes the first.
  2. Authorisation for repeat activities must be requested from WMHA each time, unless otherwise stated.

 

Fundraising for WMHA

  1. The fundraising activity will be conducted under the name of the Community Fundraiser and is the sole responsibility of the Community Fundraiser.
  2. WMHA is unable to take a coordination role in the fundraising activity. This includes financial management, human resources, marketing, promotion, operations, sponsorship, procurement and soliciting of prizes and auction items. Where possible, advice and support will be offered.
  3. The fundraising activity must be conducted in accordance with all federal and state/territory legislation.
  4. The Community Fundraiser is required to obtain and maintain any necessary insurance, permits, licenses, consents and authorisations required for the activity. For example, permits are required by councils and shopping centres for events on their grounds; and state/territory government permits may be required to conduct raffles or prize draws. There are also regulations relating to liquor licensing and preparation of food. State/territory guidelines vary. Please check with the relevant governing body for details. Please contact WMHA for advice and support if required.
  5. WMHA does not endorse any fundraising activity that involves telemarketing, door knocking, open bucket collections, violent or dangerous activities, or any activities that do not fit with WMHA’s mission and values. 
  6. WMHA is unable to provide public liability insurance to cover community fundraising activities, the Community Fundraiser, or their supporters.
  7. If the Community Fundraiser plans to solicit contributions, sponsorship or in-kind gifts from businesses, the list of potential business sponsors must be reviewed and approved by WMHA prior to approaching. A list of all contributions by companies must be submitted when making the final remittance to WMHA.

Financial Considerations

  1. It is a requirement of the charitable fundraising legislation in all states and territories that the Community Fundraiser maintains accurate records of income and expenditure associated with the fundraising activity.
  2. Donations can be received through the online fundraising page provided through the registration process and will be directly remitted to WMHA. Donors who donate over $2 through the Community Fundraiser’s online fundraising page will automatically be emailed an individual tax receipt.
  3. WMHA cannot pay expenses incurred by the Community Fundraiser but expenses can be deducted from the proceeds of the fundraising activity, provided they are properly documented. The Community Fundraiser must ensure expenses do not exceed more than 40% of the total funds raised.

Offline (Cash) Donations

  1. All proceeds raised offline are to be remitted to WMHA within 14 days of the conclusion of the fundraising activity. Please do not send cash through the post. The financial aspects, fundraising, raffles, record keeping and management of the fundraising activity are the responsibility of the Community Fundraiser. The Community Fundraiser must comply with the charitable fundraising legislation in their state/territory.
  2. Individual receipts for taxation purposes can be issued by WMHA if a supporter makes a donation of $2 or more and proceeds from the fundraising activity have been received. Note: When a supporter has received goods or services in return for money given (e.g. purchased raffle tickets, event entry), a tax-deductible receipt cannot be issued.

 

Media and Public Relations

  1. Due to limited resources, WMHA cannot undertake media relations for the Community Fundraiser. All media materials and media releases must be approved by WMHA prior to distribution.
  2. WMHA must be notified of all planned media activity in advance. Any approach to celebrities for support must be discussed with WMHA and approved prior to any contact being made.
  3. Representatives from WMHA will not be able to attend any events or media opportunities due to our limited resources. 
  4. The level, mode and/or percentage of support for WMHA must be explicitly stated on all materials and correspondence relating to the fundraising activity. e.g. 100% of proceeds will be donated; 100% profit will be donated; $x per item will be donated; income will be split with another charity, etc.

 

The use of the WMHA name and logo

  1. WMHA must always be identified as the ‘beneficiary’ of the fundraising activity. The Community Fundraiser has no right to the names ‘WMHA-Australia’ or ‘WMHA’ nor the use of the WMHA logo. The fundraising activity may be promoted as ‘proudly supporting WMHA-Australia’. Approved branded templates will be supplied. No variations of these will be approved. Any logo usage must adhere to our guidelines and be shared with the WMHA fundraising team to seek approval prior to use. 


Participation of children

  1. Throughout Australia, many conditions apply to the involvement of children in a fundraising activity, including minimum ages to volunteer and/or to receive payment.
  2. Anyone who engages in relevant child-related work must have a Working with Children Check (or equivalent).
  3. Please check with the Community Fundraiser’s local relevant authority for further information regarding requirements in that state/territory. If the Community Fundraiser intends to involve children in the fundraising activity, the Community Fundraiser must detail their plans in the registration form where indicated.